Digital Permit To Work Management

Digital Permit To Work Management is a digital solution designed to streamline and automate the process of issuing and managing permits to work within an organization. It enhances safety and compliance by providing real-time tracking and monitoring of work permits, ensuring that all necessary approvals and conditions are met before work begins. Additionally, e-PTW systems can integrate with other enterprise management tools, offering a seamless and comprehensive approach to operational risk management.

Objective of Digital Permit To Work Management Software

The Permit to Work software ensures safety and efficiency in hazardous environments with features like Permit Monitoring for audit logs via handheld devices and Isolation Management using RFID/barcode scanning. It supports attaching external references such as documents and photos. This secure, multilingual web and mobile-based solution operates across multiple locations, offering advanced security features to protect data integrity. Interactive dashboards provide business insights, while KPIs track performance. Its user-friendly interface ensures easy navigation and optimized data entry, with comprehensive online support available.

ePTW Lifecycle

Simplified and full-proofed permit request process

  • Requesting for a work permit made easy while ensuring adherence to all necessary steps vital to carry out the work efficiently and safely (such as risk assessments, detailing of method statement, managing isolations, work-site preparation checks and much more)
  • Permits requested for a remote-site will have precise geo-location ensuring the on-site presence of the requesting authority

Instant notifications and reminders

  • All the involved authorities gets instantly notified so that they can act accordingly in a timely manner
  • Permit Approval Authorities are reminded to give approvals to the requested permits
  • Leverage from in-built escalation mechanism (user-defined) in case of no-response from any authority for taking action on time-critical jobs
  • Reminder for the permit validity expiration

Real-time permit tracking

  • All the involved authorities get notified about the ongoing permits and can track permit’s status on the Digital Permit To Work Management software.
  • Accountability Tracking – System auto-logs each and every action taken by the individual personnel with timestamp and remarks
  • A unique “Area Map” feature gives a bird eye view of all the work being carried out or going to commence shortly across all sites/plants/facilities

On the spot audit

  • If necessary, the safety team can Stop the Job (Suspend) and request to re-assess instantly

Manage contractors and workplace safety

  • Easy contractor lookup
  • Get alerted (and restrict if required) about the workers whose skill-based safety training/re-training is due
  • With an in-built facility to conduct toolbox talks and system intelligently prompting you about learnings from past mistakes; be assured about the worker safety.

Easy access to archived permits

  • All past archived work permits are retained in an easy to lookup manner for recordkeeping or to produce report during safety audit

Key features and functionalities of Digital Permit To Work Management software typically include:

  • Permit Issuance: Generating electronic permits for hazardous work activities, such as hot work, confined space entry, or electrical work.
  • Workflow Automation: Automating the approval process for permit issuance, including routing permits for review and approval by designated personnel.
  • Risk Assessment: Conducting risk assessments as part of the permit approval process to identify hazards, assess risks, and implement control measures.
  • Permit Tracking: Tracking the status of permits throughout their lifecycle, including issuance, approval, renewal, and closure.
  • Integration with Work Orders: Integrating with work order management systems to ensure that permits are issued in conjunction with planned work activities.
  • Compliance Monitoring: Monitoring compliance with permit conditions, safety regulations, and organizational policies and procedures.
  • Electronic Signatures: Enabling electronic signatures for permit approval by authorized personnel, ensuring accountability and compliance with regulatory requirements.
  • Notification and Alerts: Sending notifications and alerts to relevant stakeholders regarding permit status changes, expirations, or critical updates.
  • Documentation and Reporting: Documenting permit details, approvals, and associated risk assessments, and generating reports on permit activity, compliance metrics, and safety performance.

Related Software

Safety Maturity Survey

Personal Safety Action Plan

Contractor Safety Management

FAQs

The ePTW software is a digital tool designed to streamline the permit-to-work process, ensuring that all work activities, especially those involving high risks, are properly authorized, documented, and managed to enhance workplace safety and compliance.

The software is intended for use by safety managers, operations supervisors, site managers, and any personnel involved in authorizing, planning, and executing work activities in industries such as construction, manufacturing, oil and gas, and chemical processing.

Key features include electronic permit creation and approval, risk assessment tools, real-time tracking of permits, integration with safety procedures and regulations, audit trail capabilities, notifications and alerts, and comprehensive reporting.

The software enhances the permit-to-work process by automating workflows, reducing paperwork, ensuring real-time visibility of permits, improving communication and coordination, and ensuring compliance with safety regulations.

Implementation involves setting up the software according to the organization's specific requirements, integrating it with existing systems, and providing training to users. Our support team assists throughout the process to ensure a smooth transition.

Yes, the software features an intuitive interface with step-by-step guidance, making it accessible and easy to use for employees at all levels of technical proficiency.

Data is collected through user inputs, integrated sensors, and other connected systems. It is securely stored in a centralized database, ensuring easy access for authorized personnel and robust data management practices.

The software employs advanced security measures such as data encryption, role-based access controls, regular security audits, and compliance with data protection regulations to safeguard sensitive information.

Benefits include increased efficiency in permit processing, improved compliance with safety regulations, enhanced visibility and control over work activities, reduced risk of accidents, better communication and coordination, and comprehensive audit trails.

Yes, the software is highly customizable and can be tailored to meet the specific permit-to-work processes, risk management requirements, and regulatory standards of different organizations and industries.

Continuous support includes access to technical assistance, regular software updates, user manuals, training sessions, and a dedicated helpdesk to address any issues or questions.

Yes, comprehensive training resources are provided, including interactive tutorials, webinars, user guides, and on-site training sessions to ensure new users can effectively utilize the software.

The software is designed to integrate seamlessly with various existing systems and tools, such as ERP systems, safety management systems, and other operational software, ensuring a cohesive work management ecosystem.

Yes, the software is accessible on mobile devices through a responsive web interface and/or dedicated mobile apps, allowing users to create, approve, and track permits on the go.

Users can provide feedback through built-in feedback forms within the software, direct communication with the support team, or during regular review and user feedback sessions.

If users encounter an issue, they can contact our support team via the helpdesk, email, or phone. Detailed troubleshooting guides and FAQs are also available within the software to assist with common issues.