Meeting Management Software

Meeting Management Software streamlines meetings and discussions which are essential components of daily work activities. EHS teams frequently need to convene to discuss and review strategies for maintaining safe working conditions.

Coordinating, recording, and tracking action items from these meetings can be particularly challenging in organizations with employees dispersed across various departments, shifts, facilities, and even continents.

Given these circumstances, efficiently managing meetings is crucial. Digitally enabling your systems can help streamline and manage the entire meeting process effectively.

Objective of Meeting Management Software 

The objective of meeting management software is to streamline and enhance the efficiency of organizing, scheduling, conducting, and documenting meetings within an organization. Its primary aim is to optimize collaboration, communication, and decision-making processes while saving time and resources.

Features & Functionality of Meeting Management Software

  • Scheduling: Enables users to schedule meetings, set agendas, and invite participants with ease, while considering availability and time zones.
  • Agenda Management: Allows for the creation, sharing, and editing of meeting agendas, ensuring that all relevant topics are covered and discussed.
  • Participant Management: Facilitates the management of attendees, including RSVP tracking, managing permissions, and sending reminders.
  • Document Sharing: Provides a platform for sharing documents, presentations, and other materials relevant to the meeting agenda, fostering collaboration and preparation.
  • Meeting Notes and Minutes: Allows for the recording and distribution of meeting notes and minutes, capturing key decisions, action items, and follow-up tasks.
  • Action Item Tracking: Tracks action items assigned during meetings, monitors their progress, and sends reminders to responsible parties.
  • Integration: Integrates with calendars, email systems, project management tools, and other software to ensure seamless workflow and data synchronization.
  • Analytics and Reporting: Offers insights into meeting trends, attendance rates, productivity metrics, and other relevant data to improve future meetings.

Related Software

Safety Maturity Survey

Personal Safety Action Plan

Contractor Safety Management