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EHS Document Management Software

Secure. Centralized. Always Audit-Ready.

CORE EHS Vault – A digital platform to organize, control, and access all your Environment, Health & Safety (EHS) documents anytime, anywhere.

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12 EHS Document Management

What is EHS Document Management Software ?

In large and compliance-driven organizations, managing EHS documents manually can quickly lead to version errors, outdated policies, and missed renewals — all of which increase regulatory risk.CORE-EHS Vault changes that. It’s a secure, cloud-based EHS Document Management Software that centralizes every Environment, Health, and Safety document — including policies, procedures, safety manuals, training records, permits, and audit reports — into one organized, searchable system.With built-in version control, access permissions, and automated alerts, CORE-EHS Vault ensures that your team always works with the latest, approved documents — keeping you compliant, informed, and audit-ready.

Our Clients

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Who This EHS Document Management Software Is For

Vault – Trusted Safety Software for Modern Industries

Vault incident management Solution improves safety and compliance with real-time reporting, faster investigations, and risk prevention.

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health&safetyteam

Health and Safety Team

Supports safety teams in managing safety activities, organizing reports, and improving overall safety performance across the organization.

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Executives

Gives leaders better visibility into safety performance and trends, helping them make informed decisions and support risk reduction efforts.

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Employees

Enables employees to follow safety processes easily, report issues when needed, and stay actively involved in improving workplace safety.

Challenges the Industry Faces

Managing EHS documentation manually often creates critical compliance and efficiency gaps such as:

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Decentralized Document Storage

Safety records scattered across departments and devices.

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Version Confusion

Teams working on outdated or unapproved document versions.

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Missed Renewals

Expired licenses or permits due to lack of timely reminders.

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Unauthorized Access

Inadequate control over who can view, modify, or share sensitive files.

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Inefficient Approvals

Delays in reviews and sign-offs due to manual workflows.

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Difficult Audit Preparation

Time-consuming retrieval of scattered paper-based records.

Benefits of Using CORE EHS Document Management Software

With a top-notch EHS Document Management Software, businesses can experience:

    • Centralized Data Access: Manage all Environment, Health, and Safety documents in one secure digital repository.
    • Improved Compliance Readiness: Always maintain the latest approved versions of policies, permits, and records for inspections.
    • Enhanced Document Control: Enforce version history, change tracking, and approval workflows for total transparency.
    • Secure Collaboration: Role-based permissions ensure safe sharing among authorized users only.
    • Eliminates Paper Dependence: Replace manual filing systems with a 100% paperless digital solution.
    • Time & Cost Efficiency: Automation and smart search significantly reduce administrative workload.
    • Proactive Alerts: Get notified before permits, licenses, or certifications expire.
    • Audit-Ready Anytime: Retrieve complete documentation instantly during audits or compliance reviews.

Key features of EHS Document Management Software

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Centralized EHS Repository

Store all EHS documents in one secure digital platform.

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Smart Search & Categorization

Find policies, SOPs, or certificates instantly.

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Version Control & Change History

Maintain the latest versions while tracking revisions.

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Access Permissions & Role-Based Control

Ensure only authorized users can view or modify sensitive documents.

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Digital Approvals & Workflows

Streamline document reviews and sign-offs.

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Automated Expiry Alerts

Receive reminders for expiring permits, licenses, and certifications.

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Audit-Ready Reporting

Instantly retrieve documentation during inspections or audits.

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Paperless, Secure & Compliant

Reduce manual errors and ensure complete traceability.

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Industries We Serve

engineering

Engineering
automobile

Automobiles
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Automotive & Mobility
industries-4

Power
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Iron & Steel
cementindustry

Cement Industry
metal&mine

Metal & Mining
shipping

Shipping & Marine
construction

Construction & Infrastructure
chemical

Chemicals & Fertilizer
pharma

Pharmaceutical& Life Science
foodFMCG

Food FMCG & Agriculture
electrical

Electrical & Electronics
retails

Retails & Consumer Durable
petrochemicals

Petrochemical, Oil, Gas & Refinery

Why CORE-EHS is the best EHS Document Management Software ?

With Core ehs, organizations gain access to a range of powerful capabilities, such as:

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A customizable, concise dashboard

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Intuitive user interface

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Overview of the organization's operational health

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Customizable alert rules and escalation policies

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90% faster Mean Time to Acknowledge(MTTA)

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60% faster Mean Time to Resolve(MTTR)

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Improved customer retention with higher site reliability

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Lower your churn and increase your customer lifetime value(LTV)

Software Modules

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38 RACI

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In complex industrial operations, the key to process safety lies in early hazard identification and operability assurance.

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Frequently Asked Questions

Industries such as manufacturing, construction, oil and gas, power, chemicals, infrastructure, logistics, mining, and pharmaceuticals commonly use EHS safety software due to complex operations and strict compliance requirements.

A safety software platform typically includes incident reporting, hazard and near-miss management, inspections and audits, corrective action tracking, document control, dashboards, and analytics to support informed decision-making.

Businesses should consider ease of use, scalability, customization, regulatory alignment, data security, integration capabilities, implementation support, and the provider’s experience in safety and compliance management.

Companies measure ROI through reduced incident rates, fewer lost-time injuries, improved compliance scores, lower administrative effort, faster reporting, and better use of safety data for decision-making.

Traditional safety audits are periodic and manual, while EHS safety software enables continuous monitoring, real-time reporting, and ongoing improvement. Software transforms audits from isolated activities into part of a live safety management process.

Yes. Many safety software solutions can integrate with existing HR, ERP, and other enterprise systems to share data, reduce duplication, and create a connected digital safety ecosystem.

Digital safety management systems improve efficiency, reduce manual paperwork, enhance visibility of risks, support data-driven decisions, and create a more proactive safety culture across the organisation.

EHS management software supports compliance by standardising procedures, maintaining audit-ready records, tracking corrective actions, and providing visibility into compliance status across sites, making it easier to meet regulatory and internal safety requirements.

EHS safety software is a digital platform used to manage workplace safety processes in one system. It improves safety by enabling faster hazard reporting, better incident tracking, consistent inspections, and timely corrective actions, helping organizations prevent incidents rather than react to them.

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